Personal Assistant to the Ombud (Ref #: OHSC 2/2024)

Salary: Salary: An all-inclusive salary package of R958 824 per annum (basic salary consists of 70% or 76% of the total package, OHSC’s contribution to the Government Employee Pension Fund (13% of basic salary) and a flexible portion). The flexible portion can be structured according to OHSC guidelines.

Requirements:

A bachelor’s degree or national diploma in Business Administration, Secretarial Support, Office Administration / Management, or related field. Additional qualifications in related secretarial support or office administration will be an added advantage. A minimum of 8 years’ experience in the role of office administration/executive assistant of which 4 years must have been as an Executive Assistant or Equivalent position to an Executive Manager. Ability and experience with administration of research, literature search and submission of articles to scientific journals. Proficiency in more than one African language. Experience in the health or social services sector or a regulatory environment will be an added advantage. Excellent organizational, communication and interpersonal skills. Advanced computer skills in MS Office packages. Willingness to travel and work outside working hours. A valid driver’s licence.

Duties:

Duties: Ensure the efficient administration of the Ombud’s diary and provision of meeting support. Ensure effective facilitation of Ombud relations and communications. Ensure the efficient administration of Ombud telephonic and written communications. Assist Ombud with research and submissions of manuscripts for scientific publication. Ensure the efficient production and administration of Ombud’s business documents. Manage Ombud’s Office image and resources. Administer the Ombud expenditure records and reports. Support the Ombud in the management and reporting of staff performance and work productivity.

Closing Date: 11 March 2024 (NO ONLINE APPLICATIONS ALLOWED)

Enquiries: Mr M Mavotsho at telephone numbers: (012) 942 7808

A practical test relating to key areas of knowledge and skills may form part of the selection process for the above posts. Applications should be submitted for attention of Mr M Mavotsho, Office of Health Standards Compliance. Hand delivered or couriered applications may be submitted to reception at the OHSC building, no. 79 Steve Biko Road, Prinshof, Arcadia, Pretoria, 0001. Posted applications may be submitted to Private Bag x21, Arcadia, 0007 or emailed to: recruitment@ohsc.org.za. (kindly indicate the name of the position and the reference number in the subject line of your email). All applications must be submitted on form Z83 obtainable from any Public Service Department and should be accompanied by a CV in which experience is comprehensively detailed, copies of certified qualification certificates (including matric), ID as well as drivers’ licence and professional registration (where applicable). It is the applicant’s responsibility to have foreign qualifications and national certificates (where applicable) evaluated by SAQA and to submit proof of such with their applications. Applications received after the closing date and those that do not comply with the requirements will not be considered. Short-listed candidates should bring hard copies of all application documents if these were emailed on initial application. The OHSC reserves the right not to fill the above posts. Applicants are respectfully informed that correspondence will be limited to short-listed candidates only; if notification of an interview is not received within 3 months after the closing date, applicants may regard their application as unsuccessful. Candidate(s) will be subjected to personal suitability checks and other vetting procedures.